Job Costing Software for Nonprofit and Grant-Funded Organizations
Dapt’s Job Costing and Certified Payroll Platform gives nonprofits real-time visibility into labor distribution and project costs, ensuring that every grant dollar is spent, tracked, and reported correctly. With automated allocation tools, Dapt helps organizations maintain compliance, simplify reporting, and build confidence with funders.
The Challenge
Nonprofit organizations that manage multiple grants face unique accounting challenges. Staff often work across several programs or funding sources, making it difficult to track and allocate payroll accurately. Manual spreadsheets and disconnected systems increase the risk of misallocations, noncompliance, and time-consuming audit corrections. Without precise labor tracking, organizations can struggle to demonstrate how grant funds were used — and risk losing future funding.
How Dapt Helps
Dapt connects your payroll, accounting, and time tracking systems to ensure accurate, transparent labor cost allocation across grants and programs. Designed for organizations that report to federal, state, or private funders, Dapt automates complex distribution formulas and keeps every expense audit-ready.
Allocate Labor Costs Accurately
Automatically assign employee time and payroll expenses to the appropriate grants, programs, or cost centers — based on organization-defined formulas or percentages.
Simplify Multi-Grant Payroll
Support proportional salary allocations for employees who work across multiple grants, ensuring each fund is charged its fair share of labor costs.
Gain Real-Time Visibility
Access up-to-date reports on labor distribution, project costs, and grant utilization so leadership can make informed financial decisions.
Eliminate Manual Errors
Automate data synchronization between payroll, accounting, and project systems to reduce the risk of misallocations and audit findings.
Strengthen Compliance
Maintain documentation that meets federal and state grant reporting requirements, including detailed audit trails for every expense.
Improve Grant Reporting
Generate accurate, fund-specific labor and cost reports that make financial transparency simple and repeatable.
How Job Costing Supports Grant Accountability
Dapt’s Job Costing Platform gives nonprofit organizations the structure and precision needed to manage grant funding with confidence. By connecting field operations, HR, and accounting, Dapt ensures that every dollar is traceable, compliant, and properly reported.
Payroll Integration
Connects seamlessly with ADP Workforce Now®, Paychex, Paycor, Paycom, and other leading payroll systems — capturing pay rates, benefits, and allocations for each funding source.
Time Tracking Sync
Pulls verified time data from QuickBooks Time and other trackers, linking staff hours directly to the correct grant, department, or program activity.
Accounting Integration
Feeds all cost and allocation data into accounting systems like QuickBooks, Sage, and Microsoft Dynamics 365 — automatically creating accurate journal entries aligned with each funding source.
Allocation Formulas & Rules
Implements organization-defined formulas for salary distribution and overhead allocation across multiple grants, ensuring consistent, defensible cost attribution.
Granular Cost Tracking
Tracks every labor, benefit, and overhead expense to its appropriate grant or cost center, creating a clear audit trail for funders and regulators.