Healthcare Staffing Job Costing Software
In healthcare staffing, profitability depends on precise tracking of labor hours, pay rates, and benefits across multiple facilities, shifts, and contracts. Without full visibility into where time and money are going, even small errors can erode margins and compliance confidence.
Dapt’s Job Costing and Certified Payroll Platform gives staffing agencies, hospitals, and medical service providers real-time insight into every job’s true cost — helping you manage variable pay rates, automate accounting entries, and ensure every assignment contributes to stronger financial performance.
The Challenge
Healthcare staffing firms and service providers face complex pay structures, including differential rates by facility, shift, and role. Manual data entry and disconnected systems make it difficult to track these variations accurately or allocate payroll costs back to the correct customer or job. This lack of clarity can lead to margin erosion, delayed billing, and compliance risks under labor and wage reporting rules.
How Dapt Helps
Dapt connects your payroll, time tracking, and accounting systems to deliver accurate, real-time job costing for healthcare staffing operations. Whether you manage travel nurses, per-diem clinicians, or long-term contract staff, Dapt gives you the data transparency and automation needed to stay profitable and compliant.
Track Costs Accurately
Automatically sync payroll, accounting, and time tracking data so every dollar — labor, benefits, and overhead — is allocated to the correct client, facility, or shift.
Gain Real-Time Visibility
See labor utilization, overtime, and total payroll burden while contracts are active, not weeks later. Make proactive adjustments to protect margins and compliance.
Eliminate Errors
Reduce duplicate data entry and costly mistakes in billing, payroll, and expense allocation with automated synchronization across all systems.
Improve Decision-Making
Identify which clients, roles, or shift types deliver the strongest margins, and adjust staffing strategies to improve profitability.
Strengthen Compliance
Simplify wage reporting, certified payroll requirements, and audit preparation with precise labor records tied to each job and employee classification.
Improve Cash Flow
Faster, more accurate invoicing and billing reconciliation keep revenue flowing and reduce end-of-period reconciliation work.
How Job Costing Powers Healthcare Staffing Profitability
Dapt’s Job Costing platform provides healthcare staffing companies with the clarity and control needed to manage complex labor and pay structures. By integrating your field, back office, and accounting systems, Dapt ensures every transaction is traceable, compliant, and audit-ready.
Payroll Integration
Connects seamlessly with ADP Workforce Now®, Paychex, Paycor, Paycom, and other leading payroll systems — ensuring accurate pay rate, shift differential, and benefit data flow directly into job cost records.
Time Tracking Sync
Pulls verified time and attendance data from systems like QuickBooks Time and other time capture tools, linking hours to the right client, facility, and pay class.
Project & Assignment Alignment
Integrates with scheduling and workforce management tools to align staffing plans, budgets, and real-time labor performance metrics.
Accounting Integration
Feeds all job cost data into accounting systems such as QuickBooks, Sage, and Microsoft Dynamics 365, creating accurate, audit-ready journal entries that align with each contract.
Granular Cost Allocation
Assigns every dollar — base pay, overtime, shift differentials, taxes, and benefits—to the correct client, department, or job for complete cost transparency.