Can I Connect JobTread to ADP for Payroll?

Can I connect JobTread to ADP for payroll?

Yes. Dapt connects the time your crews record in JobTread to payroll in ADP. Dapt is listed on the ADP Marketplace for ADP Workforce Now® and RUN Powered by ADP®, and supports ADP TotalSource®.

Dapt keeps a current record of all time clocked in JobTread, by job and cost code. It puts the right pay rate on each group of hours and calculates overtime. It submits the payroll batch to ADP, and payroll runs as it does today. After payroll, Dapt posts the actual, fully burdened cost of those hours to the job in QuickBooks Online, Xero or your other accounting system.

Nothing is retyped. The job and cost code stay attached to every hour from the field through payroll and back to the job cost report.

How does the JobTread to ADP connection work?

Four steps, in the order they happen every pay period.

1. Hours arrive from JobTread. Crews record time against jobs and cost codes in JobTread. Dapt reads every recorded hour as it is saved.
2. Dapt applies the pay rules. Hours are grouped by job and cost code. Each group gets the right rate, including overtime across different rates in the same week, prevailing wage and union scale where they apply.
3. Dapt submits the payroll batch. The grouped hours go to ADP Workforce Now, RUN Powered by ADP or ADP TotalSource as a batch, ready to run. Your payroll process does not change. Employee records flow from ADP to JobTread, so a new hire is set up once.
4. Dapt closes the loop. After payroll runs, Dapt reads what was actually paid, wages plus employer taxes, workers’ compensation and benefits, and posts the fully burdened labor cost of each group to the job in your accounting system: QuickBooks, Xero, Sage Intacct, NetSuite or Microsoft Dynamics 365 Business Central. The actuals are on the job, and the entry ties to the ADP payroll register.

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What do I need to get started?

• An ADP payroll account on ADP Workforce Now, RUN Powered by ADP or ADP TotalSource.
• Time tracking for your team: JobTread, or any other time tracking platform, including QuickBooks Time.
• Employees matched between the two systems. Dapt does this from the ADP employee record.

Dapt sets up the connection with you. Implementations have historically taken two to six weeks, most of it waiting on access to the systems. After go-live your payroll staff run it. Dapt is an ADP Marketplace Platinum partner; the Workforce Now listing is a Marketplace Bestseller rated 4.7 from 23 reviews.

What does one pay period look like?

A crew of four works the week on two jobs, and their hours are saved in JobTread against each job and cost code. On Monday the office sees the week grouped by job and cost code, with the right rate on each group and the overtime priced. Dapt submits the batch and ADP runs payroll on Wednesday. On Thursday the actual, fully burdened cost of those hours is on both jobs in QuickBooks, and the total ties to the ADP register.

Does Dapt handle certified payroll?

Yes. When a JobTread job is prevailing wage, the classification and work location travel with the hour, and Dapt produces the federal WH-347, state reports or any other report you require. Certified payroll for JobTread explains the setup.

Does Dapt handle union requirements?

Yes. Dapt reads each union’s collective bargaining agreement and rate sheets and builds the rules from them: the wage scale for each classification, the fringe benefit contributions, and the overtime and shift rules. You confirm the extracted rates before they go live. When a JobTread job is union work, the classification travels with the hour, the right scale and benefits are applied before payroll, and the fringe is posted to the job with the wages. Union payroll reporting, by project, classification or benefit fund, comes from the same payroll record. A company working under several agreements runs them all through the one setup.

Related questions

Do I have to approve time in JobTread before it goes to payroll?

No. Dapt reads every recorded hour. Approval stays in JobTread for supervisors; it does not gate payroll.

Can I keep QuickBooks for the books?

Yes. Most JobTread contractors on ADP run QuickBooks Online for accounting. Dapt posts the burdened labor cost to the customer (job or project), class and service item in QuickBooks from the same payroll. Dapt also supports Xero and many other accounting systems.

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Which ADP platforms are supported?

ADP Workforce Now, RUN Powered by ADP, ADP TotalSource and ADP Workforce Now Next Generation. The ADP Marketplace listings are the place to start.

Talk to us

Connect with our team for a guided technology discovery session. We know this stack well. We can walk through how it would fit your payroll workflows, and what real-time job costing would look like for your jobs, without changing how your teams work. Contact us to get started.